Observership Application Processes

1. Download and save the application instructions.
2. Complete the one-page Emory Radiology Observer Application: Preliminary Form and return to the form to the Emory Radiology Observer Program (EROP) Coordinator Wanda Dozier at wanda.dozier@emory.edu.
3. Once you receive approval from the EROP coordinator, contact an Emory Pre-Health advisor for further instructions. Appointments with an Emory Pre-Health advisor can be made by clicking here. Click here for additional information on this step.
4. Complete the supplemental application from the Emory Office of Observership Credentialing. Request this application by emailing observership.credentialing@emoryhealthcare.org. A link to the EOOC Application will be emailed to you. Final approval will be emailed to you once the EOOC processes the supplemental application.

1. Download and save the application instructions.
2. Complete the one-page Emory Radiology Observer Application: Preliminary Form and return form to the Emory Radiology Observer Program (EROP) Coordinator Wanda Dozier at wanda.dozier@emory.edu.
3. Once you receive approval from the EROP coordinator, complete the United States Federal Health Insurance Portability and Accountability Act (HIPAA) privacy and data security training. Non-Emory-affiliated applicants will need to create an account on the HealthStream Learning Center Express site.  The training comprises two courses entitled “HIPAA Basics (PA),” and “EHC Information Security and Privacy FY24.”  After enrolling in and completing the courses, download PDF copies of your certificates of completion.
4. Send the documents listed below to the Emory Radiology Observer Program (EROP) coordinator at dozier@emory.edu. (Note: these documents will also be requested by the Emory Office of Observership Credentialling, which is an administrative office outside of Radiology.) Required documents:
   • Certificates of completion of both required HIPAA training courses listed in Step 2 above;
   • Documentation of identity (see following section);
   • Curriculum vitae; and
   • Complete immunization and wellness records (see following section).
5. Complete the supplemental application from the Emory Office of Observership Credentialing (EOOC). Obtain the application by sending a request by email to observership.credentialing@emoryhealthcare.org. A link to the EOOC application will be emailed to you. Final approval will be emailed to you once the EOOC processes the supplemental application.

Valid Forms of Documentation of Identity:

• Copy of passport from any country OR
• United States Residents only:
  • Valid state-issued driver's license, learner's permit, or identification card; OR
  • U.S. Active Duty/Retiree/Reservist Military ID card; OR
  • Permanent Resident Card.

Immunization and Wellness Records:

A complete set of immunization and wellness records must include one option from each of the following categories:

1. For Measles, Mumps, and Rubella (MMR), applicants must provide documentation of either
   • Two live attenuated MMR vaccines OR
   • Positive individual titers
2. For Varicella (Chicken Pox, VZV), applicants must provide documentation of either
   • Two live VZV vaccines OR
   • Positive titer
3. For Hepatitis B, applicants must provide documentation of either
   • Three doses of Hepatitis B vaccine OR
   • Positive Hepatitis B Surface Antibody (HBVSAB)
4. For Influenza (Flu), applicants must provide documentation of either
   • Vaccination no more than nine (9) months prior to observer experience start date OR
   • Emory Healthcare waiver signed by physician or religious leader
5. For Tuberculosis (TB), applicants must provide documentation of either
   • Negative T-Spot test OR
   • Negative QuantiFERON TB Gold blood test (Interferon-Gamma Release Assays or IGRA) no more than three months prior to observership start date

Applicants with positive TB serology or a history of compromised immunity must provide a chest x-ray report documenting negative findings for TB and a physician's note documenting their wellness.

COVID-19 immunization is recommended but not required and does not require submission of documentation.

Pre-clinical medical students may need to plan to complete the observership during times that do not interfere with classwork, such as over winter or spring breaks or during the summer. The application process is the same as described above for Non-Emory affiliated students, even if you are an Emory medical student.